Directory Information Public Notice

The Family Educational Rights and Privacy Act (FERPA), a federal law, requires that the university, with certain exceptions, obtain a student's written consent prior to the disclosure of personally identifiable information from the student's education records. The university may, however, disclose appropriately designated “directory information” without the student's written consent. Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can be disclosed to outside organizations and individuals without a student's prior written consent. However, each request by outside parties for directory information is evaluated separately to safeguard the privacy of our students. Additionally, most requests for directory information of all students (or categories of students) will be denied. For example, the university will not release any directory information to individuals or organizations seeking to conduct solicitations or fundraising activities.

The university has designated the following information as directory information:

  • Student's name
  • Address
  • Telephone listing
  • Email address
  • Photographic, video or electronic images
  • Date and place of birth
  • Major
  • Fields of study
  • Anticipated degree and degree date
  • Dates of attendance
  • Student dissertations
  • Dates and place of employment
  • Grade level
  • Credits earned
  • Enrollment status
  • Class schedule
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors and awards received
  • Vehicle description and registration
  • The most recent educational agency or institution attended

The main purpose of designating the above information as "directory" is to permit the university to include this information in certain publications (e.g., academic honors or other recognition lists, Commencement programs, or sports activity sheets).

The university may disclose a student's directory information without obtaining student's written consent, unless the student has submitted a Request to Prevent Disclosure of Directory Information Form. The form is available upon request in Student Academic & Financial Services and may be filled out any time. To withhold disclosure, this form must be completed and submitted to Student Academic & Financial Services in person with a photo ID. Students should consider very carefully the consequences of any decision made to withhold directory information, as any future requests for such information from non-institutional persons or unauthorized organizations will be refused. A request to prevent disclosure will remain in effect until it is revoked in writing. Note: Completion of this form does not change any authorized user access granted in jwuLink. Students are responsible for changing any authorizations granted. Furthermore, completion of this form means that JWU cannot speak to any authorized user that has been designated even if a passphrase exits.

Please note that should a student decide to inform Johnson & Wales University not to release directory information, their record will be marked confidential. A confidential hold will not allow JWU to respond to any requests for information about the student except where permitted or required under FERPA, such as when the university receives a subpoena. The university will be unable to verify enrollment or degrees conferred. This includes potential employers who want verification of degree(s). The university will not acknowledge any record of the student to any person or entity who inquires.

Johnson & Wales University will honor a student’s request to withhold directory information but cannot assume responsibility to contact the student for subsequent permission to release them. The institution assumes no liability for honoring student instructions that such information be withheld.